In development
Accounting software for schools.
One install, many schools. Designed so a posted entry never changes: every correction is a new entry, and the original stays.
Log inSample entryGJ-000123Posted
| Account | Debit | Credit |
|---|---|---|
| Cash on Hand | 5,000.00 | |
| Accounts Receivable - Students | 5,000.00 | |
| Total | 5,000.00 | 5,000.00 |
Sample reversalGJ-000124Posted
Reversal of GJ-000123Reason: Wrong amount
| Account | Debit | Credit |
|---|---|---|
| Accounts Receivable - Students | 5,000.00 | |
| Cash on Hand | 5,000.00 | |
| Total | 5,000.00 | 5,000.00 |
Sample only. Not real data. Amounts in pesos.
Designed around five rules
The ledger is not built yet. These are the rules of its design.
- Balanced or not posted.
- An entry posts only when debits equal credits.
- Numbers without gaps.
- Posted entries are numbered in order, no gaps, no reuse.
- Balances from entries.
- A balance is never stored, only summed from posted lines.
- Each school apart.
- One install holds many schools, built to keep each school's books apart.
- Charges and payments by file.
- Built to take charges and payments from the school's information system by file, one way.
Who does what
One role per account.
- Cashier.
- For staff who take money. No cash screen yet.
- Finance & Accounting.
- Keeps the books. Designed so staff draft and an admin posts.
- Auditor.
- Reads. Writes nothing.
- MIS.
- Runs the system: accounts and settings. No financial approval.
How a correction is designed to work
Post.
An entry gets its number and period when posted.
Reverse.
A mistake is reversed by a new entry, with a reason.
Enter again.
The right entry is posted as new. The original is never touched.
Abacus is being built. Log in to see what is ready.